Time tracking software is a tool that can help you keep track of your time and bill your clients. It is also a great way to make sure your employees are working on the right tasks and not wasting their time.
The best personal time tracking software is a software that allows users to track their work hours, income, and expenses. It can also be used for tracking the amount of time spent on various tasks.
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Why is time monitoring still a cause of anxiety for workers, managers, and supervisors?
Really, there are only two reasons. They aren’t utilizing any kind of time-tracking program. Alternatively, they may be using a solution that is incompatible with their operations.
There isn’t a third explanation.
Because there are so many excellent time trackers out there, I can say that with complete certainty.
I’m going to reveal the best five time tracking software choices on the market today since no one should have to suffer any longer.
#1 – Time Doctor is the best app for keeping track of remote workers.
Employees who spend all day at their computer may use Time Doctor’s extensive monitoring capabilities. It’s a full-featured time tracker that can be used for payroll and project management, but what sets it apart from the competition is that it allows managers to see what their workers are up to.
Employees set tasks and start monitoring time after downloading Time Doctor. Supervisors may observe what tasks their employees are working on and monitor mouse and keyboard usage.
They may also allow for random screen snaps to ensure that individuals remain on target.
Monitoring websites and apps is another very useful feature of Time Doctor for both users and supervisors. You can easily create reports that indicate how much time each individual spends on a website or application.
Unproductive actions are brought to the attention of supervisors through reports. You may use Time Doctor to create automated warnings when users spend too much time on dangerous websites and applications, or you can completely ban them.
Furthermore, users may get a better understanding of their work patterns and where they waste time.
Time Doctor can perform a lot more than simply monitoring functions, since it can also:
- Payroll and timesheets
- Budgeting and project management
- Time monitoring in the offline mode
- Analysis of Productivity
- Reports are generated on a daily, weekly, and monthly basis.
Time-based pricing The following is a breakdown by the doctor:
- Basic: beginning at $6 per user each month
- Standard: beginning at $9 per user each month
- Premium: beginning at $17 per user each month
- Contact sales if you are a company.
Managers miss out on a lot of the information that goes into how workers use their time whether they work in the office, remotely, or on the move. The amount of time spent working does not convey the full picture. Even if the whole company telecommutes, TimeDoctor can help you fill in the gaps.
Time Doctor does not have a free version, however you may join up for a 14-day free trial.
#2 – Clockify — Superior Reporting Capabilities
Clockify is a fantastically easy time tracking and project management tool. The free version is extensive, and the premium plans are inexpensive.
What I enjoy most about Clockify is how simple it is for users to see their time entries for the day, week, or month from a bird’s eye perspective.
They see a full list of their time entries once they clock in, which they may do from anywhere.
They may simply verify whether anything is missing or wrong from there. They can modify times and add information or tags to projects without having to open a new window. They may also utilize the time sheet to double-check that everything is in order every week.
Clockify’s reporting capabilities are very excellent, aided by users’ ability to enter a lot of data into their timesheets.
Administrators may monitor project budgets in real time and know precisely what each employee is working on.
Many additional reporting filters are available to slice the data in whatever way you choose. Get a fast overview of how each person, team, and customer is going.
Clockify comes with a slew of tools to assist users remain on schedule, including:
- Detecting idleness
- Audit of time
- Fields that must be completed
- Editing in bulk
- Mode for use when you’re not connected to the internet
Clockify’s free edition gives you unlimited tracking, users, projects, and reports. It includes all of the wonderful viewing and editing features that make Clockify so user-friendly.
The premium plans, which are still reasonably priced, include features that allow administrators more control over who may view what, as well as sophisticated alerting and reporting capabilities.
The following is a breakdown of Clockify’s pricing:
- $3.99 per month (basic)
- Monthly fee: $5.49
- Monthly fee: $7.99
- Enterprise: $11.99 per user per month
Clockify makes scheduling and payroll simple with integrations with Salesforce, G Suite, Freshbooks, and more than 50 more online applications.
If you’re looking for a cost-effective time tracking system with robust reporting capabilities, consider Clockify.
Clockify isn’t quite up to the level of ERP software, but when compared to other time tracking software, it’s quite solid and simple to use.
Toggl Track is the best app for keeping everyone accountable.
Toggl Track offers a free lifetime edition with a surprising amount of features. This free time clock software may be used by a freelancer or consultant to monitor and invoice all of their billable hours.
It’s a fantastic tool for maintaining personal responsibility. An idle detector, automatic reminders, and a Pomodoro timer help you stay focused, and they may alter the way you work forever.
Paid subscriptions for teams are a bit more costly, but that’s because it can gather and publish so much data. Toggl Track’s background monitoring function, Timeline, which collects time entries for any program or website you use for more than 10 seconds, is one of my favorites.
It’s a simple method to monitor how you’re spending your time, and you can set up alerts to recommend tracking for particular activities, such as joining a specific call.
Automated notifications notify you when projects are approaching completion or are on the verge of going over budget.
You may also send email reminders to people who aren’t keeping track of their time.
Toggl also includes a time auditing feature that may assist you find time entries that are erroneous or unassigned.
Other elements that assist consumers in saving time include:
- Tracking time on all devices
- Extensions for Chrome and Firefox
- Levels of team access
- Templates for projects
- Integration with Google Calendar
Some useful features, like as time audits and the ability to define mandatory data, are only accessible with Toggl Track premium subscriptions.
There are three levels to select from, in addition to the free plan, which is suitable for up to five users:
- Starter: $9 per user per month
- Premium: $18 per user each month
- For a customized price plan, contact Toggl sales.
Toggl’s attraction is that it really assists individuals in holding themselves responsible. Everyone is reminded of how they are spending their time thanks to the automation and rigorous monitoring.
#4 – QuickBooks Time (previously TSheets) – The best GPS time tracking software.
TSheets is a popular time tracking program that has been rebranded as QuickBooks Time. TSheets used to be a distinct piece of software with excellent interaction with the QuickBooks stack; now they are one and the same.
Now that it’s QuickBooks time, nothing fundamental about TSheets has changed. It’s still a good option for employee time monitoring, particularly if you have a large number of field workers.
This is why property developers, construction firms, and other field service-oriented enterprises like it. It’s great for shift work and wages, but QuickBooks Time really shines when it comes to GPS monitoring.
Employees use the mobile app to clock in, and supervisors can see where they are in the Who’s Working pane.
You may establish particular locations for employee clock-in using geofencing, and they can submit photos and a digital signature to certify that everything is in order.
The availability of real-time GPS data is also beneficial to business cooperation.
For optimum deployments, quickly determine who is closest to the work location. Any modifications to the timetable will send out notifications to all parties involved, informing them of the revised plan.
The following are some of the other very useful features:
- Scheduling tool with drag-and-drop functionality
- kiosk with a time clock
- Timer for facial recognition
- Tracking across time
- Forecasting and reporting
- Text, email, or push notifications may be used to send an alert.
On their App Marketplace, QuickBooks Time offers a plethora of connectors. Even if you don’t use solely QuickBooks products, this will make it simple to integrate your time tracking system with other applications.
QuickBooks Time has a very cheap price:
- Premium: $8 per user each month + a $20 base charge
- Elite: $10 per user each month + a $40 base cost
Premium does not have geofencing, digital signatures, or sophisticated reporting, but it does include everything else.
QuickBooks Time isn’t the most detailed project management software on the market, but you’ll be a master of the whole platform in less than a week. Workers don’t require a lot of training to utilize it, which makes gaining buy-in much simpler.
Get a free QuickBooks Time demo.
#5 – Tick – SMB Time Management at its Finest
Tick is time-tracking software for projects. It works well with applications like Trello, Asana, and Basecamp, allowing project managers to stay on track and on budget.
Tick allows you to build projects out of tasks. Then, using their laptop, mobile device, or even their Apple Watch, workers pick the right project and assignment.
Within Tick, you can establish budgets for specific activities, giving project managers a clearer understanding of where time is being wasted.
You may also establish recurring projects that will shut at the end of the month and auto-duplicate for the following month. This is ideal for people and businesses that utilize retainers or offer customers with regular services.
Tick’s reporting features are useful for budgeting and forecasting. Searching for data by customer, employee, project, or billable vs non-billable is a breeze.
Tick’s auto-fill search is popular among users since it eliminates the need to search for what they need.
Tick, in a nutshell, makes time management easier. Those in charge of the budget may make choices based on reliable, real-time data with very little effort on their part.
Tick also has the following important features:
- Set timers to run continuously.
- Assign employees to different projects.
- Add-on for Chrome
- Integrations for invoicing and payroll
- Time entry that is simple to modify
- Time input for several moves in bulk
A note about the last two features: It used to be a tremendous headache to update time entries in Tick. They’ve subsequently modified it to allow you to modify time directly in reports and transfer all entries from one task or project to the next.
The price of a tick is determined by the amount of projects you may create:
- 1 Free Project
- $19/month for ten projects
- $49/month for 30 projects
- $79/month for 60 projects
- $149/month for unlimited projects
You receive unlimited users, customers, and tasks with each tier. It is very cost effective for any company.
Tick has already paid for many months of service if it saves you 2 hours.
I strongly suggest this product to teams that use Trello, Asana, and, in particular, Basecamp, which has a very close connection. It also works with Zapier and over 750 other online applications.
Tick offers a free 30-day trial. You owe it to yourself to give it a go if you believe it could work for your company.
What I Looked For When I Was Trying to Find the Best Time Tracking Software
If you’ve ever looked for time tracking software, you’ll notice one thing straight away.
All of the well-known models provide much more than basic timekeeping.
It would be impossible to keep track of all of these extra characteristics, however they are divided into four distinct categories:
Is it necessary for your time tracker to be linked to any or all of these areas?
Knowing how you want your time tracking software to work with your company is key to finding the best time tracking software. Let’s have a look at the most important characteristics in each category.
Employees’ hours are automatically logged by time tracking software as they clock in. Users often fill out a timecard that specifies the project or customer for whom they are working.
A timesheet is used to keep track of all of this information.
You can see how all of the time entries are automatically projected out across the week in this Clockify sample timesheet.
Some time tracking software includes scheduling features that allow you to allocate shifts and notify users when plans change.
The finest project management systems typically have tight interaction with time tracking software that is light on native scheduling capabilities.
Look for a solution that comes with everything you need right out of the box or integrates with the tools you currently use to keep track of your calendar.
Time monitoring software allows you to keep track of productivity and anticipate financial issues ahead of time.
All of your data is pulled into clear representations by the products I prefer.
It’s simple to observe how work is going and how that affects income in this Toggl Track example:
You may also dig down into the details of each customer, employee, and project using good monitoring systems.
Users and administrators may add more information with the more sophisticated capabilities, but all of the items on this list come with budgeting features.
Many businesses use time tracking software to make payroll and invoicing more efficient. These solutions can do the task in a few clicks by connecting with services like Quickbooks and PayPal.
Long spreadsheets and human mistake are no longer an issue. There is a clear record of the work that was done whenever you create an invoice or make a payment.
Monitoring capabilities are included in certain time tracking software, allowing you to keep track of staff productivity.
Location-based monitoring, such as GPS tracking, guarantees that workers are there when they should be.
Time monitoring software may also be installed on a tablet or desktop computer that acts as a time clock kiosk.
The kiosk, similar to an old punch card system, allows workers to input a PIN or snap a photo to verify they arrived on time.
Time tracking software also has digital monitoring features, which may record which websites and apps a person accesses when logged in.
Some programs also capture screenshots at random intervals to ensure that users remain focused on the job at hand.
A word on monitoring and tracking software before we go on.
Have an open discussion with workers about what’s going on and why before deploying your new solution. Find common ground in the fact that surveillance and monitoring will safeguard both workers and the business.
I want to exceed expectations rather than just meet them.
However, my job must be completed on schedule and within budget. Without a clear understanding of how my time is spent, I won’t be able to maintain a constant quality of service.
Both blue-collar moving businesses and white-shoe legal firms fall into this category. Time is a valuable commodity.
Take command of your time using time management software. Here’s a comprehensive rundown of my top picks:
- Time Doctor is the best app for keeping track of remote workers.
- Clockify has the best reporting capabilities.
- Toggl Track – The most effective way to keep everyone responsible.
- QuickBooks Time (previously TSheets) is the best GPS tracking software.
- Tick – For SMB time management, this is the best option.
Individuals and small companies should take a look at Clockify, Tick, and Toggl to discover how far a free forever product can take them.
Clockify, when comparing those three alternatives and considering bigger teams and premium plans, will provide the greatest in-house reporting tools. This may be very useful for teams attempting to keep track of income and expenditures across many projects.
SMBs will discover that Tick offers all they need for time management in an easy-to-use interface. It offers a comparable service to Toggl at a cheaper price. If you want capabilities like staff tracking that Tick doesn’t have, go use Toggl.
Time Doctor is the tool to use if you need extensive staff monitoring capabilities. When compared to other time tracking tools, you gain a lot more information into how people spend their time.
QuickBooks Time exceeds the competitors in the industry. The GPS tracking capabilities are excellent, and the mobile app keeps distant employees informed.
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The best free time tracking app is a software that helps you to track your time. It’s compatible with many devices and it’s easy to use.
Frequently Asked Questions
Which tracking software is the best?
There is no one tracking software that is the best. Each has its pros and cons. For example, if you want to use a joystick, there are some tracking software that support it better than others.
What is the best way to track time?
The best way to track time is with a timer on your phone.
What kind of time tracking software is available out there?
There are many different types of time tracking software out there. Some of the most popular ones include TSheets, Harvest, and Hubstaff.
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